Faculty of Classics - University of Cambridge

Text only version

Lone Working Policy

for the Faculty of Classics (including the Faculty Library and the Museum of Classical Archaeology)

Working hours for the Faculty, its Library and the Museum are 9.00 – 5.00 p.m. Monday to Friday. The Library is also open from 9 – 6 during Saturdays in Full Term, and the Museum is open from 10 – 1 during Saturdays in Full Term.

During Full term, the outside doors are unlocked between 8.30 am and 7 pm Monday to Friday, and between 8.50 am and 6.00 on Saturday. The doors are not unlocked on Sundays. Outside Full Term, the outside doors are unlocked between 8.30 am and 5 pm during the week and are left locked at all times at weekends.

When the outside doors are locked, access is then available to staff, graduate students and visitors whose University card has been set to allow access at such times.

All staff, graduate students and visitors in the Faculty who wish to work in the Faculty outside working hours should follow the following guidelines.

It is ESSENTIAL that if you use the building out of hours, on your own, you have ID with you at all times – you will need your University Card to get you into the building, but you need ID in case a  member of the University’s Security team should ask to see it (as they are always entitled to do).

If working in the Faculty late at night or at weekends, tell others of your plans and liaise with other people working late. If you are worried about leaving late at night you can ring Security on (01223 3) 31818 and they will monitor your exit on CCTV.

You can contact Security who will check in regularly with you whilst you are working but you must conform to their instructions [“buddy” system].) Ring Security on (01223 3) 31818 when you begin work and leave them:

1) a contact number for you and details of the room where you are working

2) tell them the time you expect to be working to

3) ring them when you leave. If you fail to do this they will instigate a search and if they cannot find you will then contact the department’s emergency keyholders.

Before you start working on your own, ensure that you are aware of

emergency exits,

location of first aid boxes,

location of a telephone in case of an emergency (if you don’t carry a mobile phone)

how to call for help in an emergency.

Security can be reached IN EMERGENCIES ONLY on 101 (within the network) or on 01223 767444 (outside the network). Police/ambulance/fire can be reached by dialing 1999 (within the network) or 999 (outside the network).

You are advised to carry a mobile phone with you, on silent mode. You are advised not to listen to headphones as these might prevent you from hearing fire alarms.

Before leaving the Faculty at night and at weekends check that computers, printers and other equipment are switched off (where appropriate) and that doors and windows are closed.

You should familiarise yourself with the Health and Safety Division’s booklet Guidance to Lone Working in the University of Cambridge (found at http://www.admin.cam.ac.uk/cam-only/offices/safety/publications/hsd052m/index.html).